The Fiscal Manager is responsible for managing the finances of Bible Center in accordance with our existing financial policies and procedures. The Fiscal Manager provides support to the Pastors, church leadership and Bible Center program managers (including our after school programs, Oasis Transportation, and Everyday Café) in the appropriate management of ministry and program finances.
Fiscal Management
- Accounts payable and receivable for church, afterschool and summer educational programs, Everyday Café and Oasis Transportation
- Posts daily deposits for Everyday Café
- Enter weekly offering envelopes and deposits in Quickbooks
- Record all debits, deposits and money transfers
- Reconcile all credit card transactions
- Record online giving weekly and reconcile with bank deposit
- Generate giving statements on a quarterly basis or as necessary
- Enter and monitor all budgets
- Establish and execute an accounting system to track financial activities various ministries of the church and generate required monthly budget reports to ministry leaders
- Generate financial reports for the Budget and Finance Committee as needed (balance and income sheets)
- Prepare checks for authorized church signatories, and perform banking services as requested
- Monitor bank account balances and make transfers as approved
- Monitor petty cash fund
- Validate vouchers submitted for payment, including proper signatures
- Coordinate church staff credit cards, validate charges and prepare vouchers for payment
- Attend meetings of Budget and Finance Committee when necessary, Administrative Team and Bible Center Leadership Meetings
- Manage grant and contract activity and prepare invoices
- Assist with preparing interim and final financial summaries of grant reports
- Manage invoicing and timely collections of receipts for Oasis Transportation
- Secure completed W9 forms for all contracted services and process 1099 filing at year end
- Monitor and record program usage of PayPal and Square sales transactions
- Properly manage and record inter- company transactions
- Ensure staff compliance with established internal controls for processing of all fiscal activity
- Contact vendors as needed
- See that proper computer backup is routinely maintained
- Liaison for office utilities (gas, electric, phone, alarm) companies and insurance agent
- Liaison with external accountant
- Perform all other duties as may be needed to fulfill these responsibilities
Personnel Management
- Maintain personnel records (for Bible Center, educational program, Oasis Transportation and Everyday Café employees) such as payroll, clearances, employee information form
- Process payroll for all Bible Center, educational program, Oasis Transportation and Everyday Café staff
- Payroll liaison with Paychex (call in hours, monitor PTO)
- Process paperwork for new employees (verify pay rates, taxes, etc.)
- Manage employee health, dental and retirement benefits (ensure proper deductions)
- Perform all other duties as may be needed to fulfill these responsibilities
Property Management
- Maintain a fixed asset inventory of church property and equipment
- Perform physical review of assets and note the condition
- Maintain depreciation schedules and post activity
- Perform all other duties as may be needed to fulfill these responsibilities
