Administrative Assistant

Hamilton Strategies, LLC
Philadelphia DMA, Pennsylvania, United States
Date Posted: 04/30/2015
Categories: Administrative - Advertising/PR - Communications - Marketing/Public Relations
Job Type: Full-Time
Employee Workplace: Unspecified
Job Description:

Executive Administrative & Communications Assistant

 

Hamilton Strategies is expanding and looking for an extremely organized self-starter who is highly motivated, resourceful, energetic, an excellent writer and detailed to perform the following duties:

 

  • Specialized and routine executive administrative and communications assistant duties which often require independent judgment; maintains daily communication with staff and vendors and clients as needed;

 

  • Organize office workflow, systematize procedures and keep staff members connected through calendaring schedules and maintaining daily, weekly, monthly and annual staff and client event, media and PR campaign calendars;

 

  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information;

 

  • Prepares all routine correspondence, news releases, presentations including Power Point, proposals, reports, charts, graphs, and spreadsheets on regular basis; assists with client reports and communications; coordinates and executes special projects; preparation and production of media contracts;

 

  • Develops advanced presentation materials; prioritizes and resolves inquiries (phone, e-mail, in person); contact (written, email, verbal and occasionally in person) with media and vendors across U.S.;

 

  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries; daily phone communications with media, vendors, and other organizations;

 

  • Trouble-shoots minor technical problems; Internet research; prepares/assists with invoices for client billing;

 

  • Assists with agenda preparation; arranges meeting facilities; assists with event coordination;

 

  • Updates and manages files, computer, contacts and databases; assists with set up of task systems; updates mail/phone directories;

 

  • Seeks greater role in managing projects within administrative and other areas of competence; recommends management action to improve standard operating procedures & presents comparisons on costs, risks, and benefits;

 

  • Takes initiative on requests and inquiries of administrative nature; performs other administrative duties as needed.

 

 

EXPERIENCE;

 

Minimum 3 years of strong administrative/communications assistant experience, preferably in a PR, advertising or marketing firm

 

Excellent academic record; college degree preferred (or scheduled graduation date)

 

 

SKILLS:

 

Computer Skills Required:  Expert in Microsoft Office Systems and Tools (Outlook, Word, Excel, Power Point, Publisher), HTML code writing, Access & SQL databases, Adobe.

 

Excellent proof-reading, writing, grammar, spelling skills and phone skills..

 

Ability to calculate figures and amounts for media placement values and billing.

 

Occasional lifting and/or moving items up to 25 pounds during events, filing, organizing the office, etc.

 

Flexibility, teachable spirit, excellent interpersonal skills, positive outlook, pleasant disposition and a demonstrated team player.

 

 

Deborah Hamilton at DHamilton@HamiltonStrategies.com.

 

Hamilton Strategies is a boutique public relations firm in the Philadelphia area. Since our founding, the firm has carved out a niche in public policy advocacy and Christian ministry-related organizations and we skillfully work with faith-based and secular media to represent local, national and international organizations. We bring our clients over 50 years of strategic communications experience advancing traditional family, marriage, education and religious issues and causes that affect our nation. Hamilton Strategies offers a generous benefits package.

 

Learn more about us:

www.HamiltonStrategies.com

 

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About Hamilton Strategies, LLC

In 2005, Deborah and Michael Hamilton planted the seed for a new kind of company – one that would define the role of public relations for ministry and non-profit organizations and buck the status quo. Now, more than ever, we push the boundaries of what PR and media can do. Grounded by our biblical values and strengthened by the confirmation of our original mission, we transform client communications, engage new audiences and build lasting relationships. We live in a world where the media landscape is in constant flux. The typical adult allocates more than 50 hours each week to media absorption. The only activity that takes more of our time is sleep. Authority is dispersed and conversations start everywhere and involve influencers of all types—and today no one media channel is enough. We must engage the public and communicate beyond paid and earned media. We must enter lives at the core of attention and concern to engage people in a technologically connected world that may not be connected at all. Hamilton will help to unite you with real people, increase trust, deepen relationships, change behaviors and establish sustained success – on economic and eminent levels, And people will be awakened. We have established systems that produce predictable success, yet are flexible enough to take advantage of breaking opportunities. Our enduring relationships with the media have allowed us to become a reliable resource and initiate conversations about the most important issues of our time. Just ask our clients. Their confidence in our work has allowed us to grow exponentially since 2005. Our record of achievements and our sustained thought leadership allows us to continue to drive the discussion at the intersection of faith and humankind. To God we give all the glory.
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